| | Full Payment Submission (FPS) |
| Description | Each time you process a pay run, Sage Payroll will send your company, employee, and employee payment details to HMRC via an FPS. About the FPS What the FPS contains - Starter and leaver information
- Employee information such as name, address, National Insurance (NI) number and category, and tax code
- Employee payment and deduction information
- Tax, NI, and student loan contributions
 TIP: Within your HMRC portal, set up an email address to receive confirmation of a successful electronic submission.
When to submit the FPS - Submit the FPS to HMRC on or before the date that you pay your employees. If you submit the FPS after the pay date, HMRC wants to know the reason for your late submission
- You must still process your payroll if you have active employees but aren’t paying them in a particular pay run. Select Exclude Employee when processing your pay run
- If you’re registered as an employer, but currently have no employees, you must notify HMRC that no payment is due. You do this by sending a Nil payment employer payment summary (EPS) at the end of the tax month
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| Resolution | Submitting an FPS This submits automatically when you process your pay run. At the point of selecting Complete Pay Run, Sage attempts to use your HMRC credentials to submit the FPS. IF this is the first time you’ve processed a pay run, you're prompted to enter your HMRC details. If successful, you’ll see a green tick and a confirmation message. This is displayed in the HMRC Real Time Information (RTI) Scheme section of the Completed Pay Run screen.  NOTE: Submissions can sometimes take a while. You can continue to use Payroll as needed and even close the program. Sage will still continue to submit in the background.
FPS late reasons It’s important that you submit your FPS on time, which is on or before you pay your employees. If done after your pay date, you must select late reason. Submission error If your submission fails, you can check the error message, and find out how to fix it. Once done you can try to submit again. After you've submitted the FPS To view a submitted FPS and FPS history You can view an FPS and the FPS history once you’ve completed your pay run. You've made a correction to a completed pay run in the same tax year You've made a correction to a completed pay run in a previous tax year When making a change to a payroll from a previous tax year, you need to send a Supplementary FPS. |
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