Process a pay run
Description

Processing a pay run consists of four main steps:

  1. Confirm your processing date.
  2. Enter any absences.
  3. Review employees pay.
  4. Confirm pay and submit to HMRC.

Things to consider

  • Complete the pay run for each pay frequency you have.
  • You can only run the payroll once per frequency per period. For example, you can’t process a monthly pay cycle twice within one tax month. 
  • Once you complete a run, you can't reverse it or undo a submission to HMRC. If you need to make changes, read Make changes to a completed pay run.
Cause
Resolution

This video will take you through processing a pay run. For more detailed steps, read the information below.

Process your payroll

  1. Select Summary or Pay Runs from the menu bar.
  2. Under the required pay frequency, Select Process Pay Run.

1. Confirm pay date

This is the date the employees will receive their pay. The date displayed is based on the pay calendar you have set up. If this is correct, select Next.

For more information, read Process a pay run - Confirm pay date.

2. Enter absence

here you can add new absences and amend or delete existing ones. If you don’t have any absence, select Next.

For more information, read Process a pay run - Enter absences.

3. Review employees pay

The information you entered for the last pay run will appear. If the payment and deduction values are correct for each employee, select Next.

For more information, read Process a pay run - Review employees pay.

4. Confirm pay and submit to HMRC

This is the final confirmation screen before the details submit to HMRC. If correct, select Complete Pay Run.

 NOTE: If you also have Sage Accounting and you enable integration, the system automatically posts your salary journals. 

For more information, read Process a pay run - The Confirm Pay window.

Next steps

Depending on your situation, you can:

Steps to duplicate
Related Solutions

The Completed Pay Run window

Warning messages when completing a pay run

Create and edit employee records

Publish payslips to Sage HR Essentials

Can I add an employee to a completed pay run?