Solution Properties
Solution ID:
231004123002160
Last Modified Date:
Sat Nov 11 17:20:01 UTC 2023
Taxonomy Path:
Case category//How do I...
Author:
[email protected]
FPS adjustment
Description

If you make a change to a completed pay run after you submit a Full Payment Submission (FPS), you need to notify HMRC.  

You do this with an FPS adjustment.

Cause
Resolution

Full Payment Submission (FPS) 

Every time you pay your employees, you need to send your company, employee, and employee payment details to HMRC. 


You do this with a Full Payment Submission (FPS). 

When you complete each pay run, Sage Payroll will submit the FPS to HMRC. 

The FPS contains: 

  • Starter and leaver information
  • Employee information such as name, address, NI number and tax code
  • Employee payment and deduction information
  • Tax, NI, and student loan contributions

If you need help with the FPS, read our Full Payment Submission (FPS) article. 

When to submit an FPS adjustment 

If you correct a completed pay run, you need to notify HMRC. You do this with an FPS adjustment. 

The FPS adjustment contains any changes from the original FPS for that pay run. 

As with the original FPS, Sage Payroll will submit the FPS adjustment to HMRC for you. 

Submit FPS adjustment 

Sage Payroll will submit the FPS adjustment. This happens after you correct a completed pay run. 

If you need help to correct a completed pay run, read our correct a completed pay run article. 

  1. Once you have made the changes to your pay run, select Save corrections.
  2. Choose whether you want to show the difference in the next pay run, or not, then select Next.
  3. By default, if you need to submit an FPS adjustment, Sage Payroll uses your saved credentials for the Government Gateway. If you need to change these, clear the Use saved credentials? checkbox and enter the new User ID and Password.
  4. To save your corrections and submit the FPS adjustment, select Confirm. 

When the submission is successful, a green check mark appears in the HMRC Real Time Information (RTI) Scheme section of the Completed Pay Run window.  

If the submission fails, select Resolve. 

If you need help resolving a failed submission, read our submission errors article. 

To view the FPS adjustment and FPS history 

HMRC may ask for a copy of a previously submitted FPS. You aren't able to submit a previously submitted FPS. You can get a copy of the file to send to HMRC.

Download a copy of an FPS file:
  1. You can download a copy of FPS and FPS Adjustment files previously sent to HMRC.
  2. Select Pay Runs Tab.
  3. Select the required pay run from the previous pay runs list.
  4. From the HMRC real Time Information (RTI) Scheme section, select Actions.
  5. Select Download FPS XML.
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