Sage HR Essentials: How to publish payslips

Solution Properties

Solution ID:

230918160336210

Last Modified Date:

Thu Apr 30 13:22:25 UTC 2026

Taxonomy Path:

Case category//How do I...//processing

Author:

[email protected]

Sage HR Essentials: How to publish payslips

Description

Once enabled, your employees' payslips publish to Sage HR automatically when you complete a pay run in Sage Payroll.

Cause

Resolution

By default, the payslips publish on the date that you process the pay run. But you can change the publish date in Settings.

Select Settings from the menu bar, then choose Online Payslips and Sage HR.
Under Publish Date, select the required option from the dropdown.

Payslip corrections

If you make a correction before you publish online payslips:

Publish the payslips as normal

If the publish date has passed:

Finish making the correction, and republish any payslips that have changed.

From the Completed Pay Run screen, select Publish Payslips
The publish payslips option is in the bottom-right of the screen

This uploads the corrected payslips and overwrites the existing ones.

Payslips missing for an employee

Remove the employees access, then add them again. This uploads everything back to the portal.

Select Employee from the menu bar and select the relevant employee.
Select the Pay Document Preferences tab.
Select Remove HR Pay Data, and confirm.
Reselect Online via Sage HR and select Send Invitation.
Select Save.

The employee will have to accept the invite again. This will cause the payslips and any P60's to re-upload to the employee's HR portal.

NOTE:

The employee won’t have two payslips for each period. Only one payslip per period will be visible in the employee HR portal.

If there are still payslips missing, contact us here.

Remove an employee's access to online payslips

Select Employee from the menu bar and select the relevant employee.
Select the Pay Document Preferences tab.
Select Remove HR Pay Data, and confirm.

NOTE:

You can select the option for the employee to receive email payslips at this point if needed.
Select Save.

Steps to duplicate

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