| | Description | When you record absence, you must provide details of the specific type of absence. This affects the employee’s entitlement to statutory pay.  TIP: Except for SPP, Payroll calculates leave in whole weeks only, from the leave start date. For example: The leave starts on Wednesday. The week is Wednesday to the following Tuesday.
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| Resolution | There are several different types of absence available in Payroll: If an employee is expecting a baby, she may have an entitlement to Statutory Maternity Pay (SMP). This may replace her normal earnings, depending on your pay policy. This helps her to take time off around the time of the birth. The entitlement for all female employees to take up to 52 weeks of maternity leave. Payment for SMP is up to 39 weeks. An employee may have an entitlement to Statutory Paternity Pay (SPP) if they are either: - The biological father of a baby
- The mother’s husband or partner, including a same-sex or civil partner
An employee may have an entitlement to Statutory Paternity Pay (SPP) if: - they are the main adoptive parent’s spouse
- they are the main adoptive parent’s partner
This includes a same-sex or civil partner. If an employee adopts a child, they may have an entitlement for to up to 39 weeks of Statutory Adoption Pay (SAP). SAP may replace the employee’s normal earnings. You may top up the SAP to make up the normal wage. This depends on your pay policy. The employee may be adopting the child on their own or as a member of a couple. This doesn’t affect the entitlement. The employee or their partner can end their maternity or adoption pay early. They can take the remaining leave as Shared Parental Leave. If they qualify, they can also receive Shared Parental Pay (ShPP). The employee can take all the leave themselves, or share it. If they share it, they can even take leave at the same time as their partner. They must take SPL before the baby’s first birthday or within one year of adoption. Employers must pay an employee Statutory Sick Pay (SSP) when absent from work for more than 3 working days. SSP is paid to the employee from the fourth consecutive day onwards. Employees need to notify their employer of their extended absence promptly. They must also provide adequate evidence of their incapacity to work. An employee who: - Suffers the loss of a child under the age of 18
- Suffers a stillbirth from 24 weeks of pregnancy
may be entitled to Statutory Parental Bereavement Pay (SPBP). Employed parents can claim 2 weeks of paid leave for this period. This is subject to meeting eligibility criteria. When completing the pay run when no pay is due, select the Exclude Employee option. This is available from the Edit pay part of the pay run. Select the employee record. Selecting the Exclude Employee flag triggers the ‘Irregular Employment Payment Pattern Indicator’. This indicator tells HMRC the employee is still employed, but not due pay that period. [BCB:299:UKI - Personal content block - Dane:ECB] [BCB:304:UKI - Search override - Payroll UK:ECB] [BCB:276:UKI - hide back button:ECB]
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