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Correct a completed pay run

Created on  | Last modified on 

Summary

How to correct a completed pay run in Sage Paroll.

Description

Once you've completed a pay run in Sage Payroll, you may need to make changes.

For example, you may have forgotten to pay overtime to an employee, or paid an employee using the wrong tax code.

This article explains how to make these corrections and the impact on your future pay runs.

 NOTE: If you have missed a new employee off the pay run, read our article Add an employee to a completed pay run.

Resolution

Before you edit a completed pay run

We recommend that:

  • You print payslips for any employees whose pay you're changing. For steps on how to do this, read our article Payslips.
  • Print the P32 employer payment record for the month or quarter the pay run relates to. This allows you to compare the values before and after the changes. For steps on how to do this, read our help article The P32 employer payment record.

To edit a completed pay run

If you need to correct any errors or make any adjustments, you can edit or make changes to your payroll.

Changes to Tax Code, Week1/Month1, NI Category or On Trade Dispute options, only applies to the pay run you edit. For a permanent change, make sure you update the employee record.

Changes to Directorship Details apply to the pay run you are editing and all following pay runs. Any changes apply as soon as you make them.

To edit absences

  1. Select the Pay Runs tab, then the relevant completed pay run.
  2. From the Edit pay run drop-down menu, select Edit absences.
  3. Select the checkbox to confirm you understand the impact of editing a pay run, then Confirm.
  4. From the Edit absences window, you can make any required changes. Any changes you make will save immediately.
  5. When you have finished editing absences, select Close.

To edit pay

  1. Select the Pay Runs tab, then the relevant completed pay run.
  2. From the Edit pay run drop-down menu, select Edit pay.
  3. Select the checkbox to confirm you understand the impact of editing a pay run, then Confirm.
  4. From the edit pay window, you can make any required changes.
  5. To save your changes, select Save corrections.
  6. Decide if you want the changes to show in the next pay run or not. Select the appropriate option.
  7. Then click Confirm.

Next steps

When you select Complete Pay Run, we send your pay run details to HMRC straight away. This happens even if you haven't actually paid your employees yet.

When you edit a completed pay run, the updated information is not sent to HMRC straight away. It's included in the next pay period. Don't worry, this is what HMRC is expecting.

If the changes you make affect the amount of Net pay due to an employee, a correction shows in the next pay run. This is to cover this change.

It's not added to the pay run you're changing.

What you need to do next depends on whether you paid your employee before or after making any changes.


Related Solutions

For help correcting more than one pay run, read our correct multiple completed pay runs article.