Supplier payments and payments on account

• Only use this for money paid to a supplier on account or to pay a purchase invoice
• To pay one or more invoices, enter the details of the payment and choose the relevant invoices
• If you're unsure which invoice the payment is for, save the receipt as a Payment on Account. You can then allocate the payment to an invoice later
• If you've overpaid the supplier:
  • You'll be keeping the money on account to pay another invoice later. Save the overpaid amount as a Payment on Account and allocate it to another invoice later, or
  • If the supplier plans to issue a refund, save the remaining amount as a Payment on Account. You can then record a supplier refund when you receive it.
• For cash purchases and expenses where you don't have an invoice, use the Other Payment tab instead

Match a single payment on account or a credit note

To allocate a single payment or credit note to an invoice, follow our article to pay a purchase invoice with a single transaction.

Match multiple payments or credit notes

To allocate multiple payments or credit notes to an invoice, follow our article to pay a purchase invoice with multiple transactions.

Save as a payment on account

If you've sent a payment to a supplier before you've received the invoice, you can record this as a purchase payment on account.

Part-pay invoices and credit notes

If you need only to pay some of an invoice off, follow our article to part-pay a purchase invoice.

Add a discount

If the supplier has offered you a discount, you can record this when allocating your payment. Follow our article to record a supplier discount.

Create payments from a bank feed or import from a statement

• Purchase Day Book report
• Supplier refunds
• Other payments and expenses
• Enter money in as a cash refund