| | Create bank transactions from bank feeds or an imported file |
| Description | How it works- Each transaction shows the date, amount, and a reference. For money out of the account, the amount is in red
- Decide how to process each transaction. Use the Match, Create, or Transfer buttons in the middle of the transaction
- Consider setting up bank rules to process them based on your predefined criteria
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| Resolution | Create new transactionsThis is for general payments or expenses not used to pay a purchase invoice, such as fuel or office supplies. Use this for supplier contacts when not sending invoices. such as when paying at the point of purchase. For money used to pay supplier invoices, use the Payment on Account option. You can also select Match to pay an existing invoice. - Select Create in the middle of the transaction.
- Select the supplier from the Who drop-down list, if required.
- Select the relevant ledger account from the What drop-down list.
- Check the VAT rate and amount is correct where applicable.
- Select Create.
Use this for received money not allocated to sales invoices. This can be cash from cash register receipts or grant income for example. For money used to pay sales invoices, use the Payment on Account option. You can also select Match to pay an existing invoice. To create the receipt, select the correct ledger account and VAT rate. - Select Create in the middle of transaction.
- Select the customer from the Who drop-down list, if required.
- Select the relevant ledger account from the What drop-down list.
- Check the VAT rate and amount is correct where applicable.
- Select Create.
Use this to record a cash refund, select the Create a refund link. It's for cash from cash register receipts or non-regular customer refunds. Only use this for customer contacts without prior invoices or credit notes. For example, point-of-sale cash refunds. To refund an existing credit note, select Match. If you choose the Create a refund link in error, select Revert back to sale to create a receipt. - Select Create in the middle of the transaction.
- Select the Create a refund link.
- Select the customer from the Who drop-down list, if required.
- Select the relevant ledger account from the What drop-down list.
- Check the VAT rate and amount is correct where applicable.
- Select Create.
Use this to record a cash refund, select the Create a refund link. This could be for general expenses such as buying fuel or office supplies. Only use this when a supplier isn't going to send you an invoice or credit note. For refunds received from suppliers, select Match to pay a credit note. If you choose the Create a refund link in error, select Revert back to purchase to create a payment. - Select Create in the middle of the transaction.
- Select the Create a refund link.
- Select the supplier from the Who drop-down list, if required.
- Select the relevant ledger account from the What drop-down list.
- Check the VAT rate and amount is correct where applicable.
- Select Create.
To split a single payment or receipt over several ledger accounts or VAT rates, select Split . For example, you've a single expense payment that covers petrol and office sundries. Use the Split option to add transaction analysis types. A cost centre, department, or project for example. Find out more about Analysis types. - Select Split.
- Create a new line for each ledger account or VAT rate.
- Make sure all the lines add up and then select Create.
Use this when transferring money between bank accounts. This creates a transaction in both bank accounts. When both bank accounts use Bank feeds, you only need to match the transfer in one feed to record it in both accounts automatically. - Select Transfer.
- Choose the bank account to transfer to or transfer from.
- Select the green Transfer button.
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