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Post a supplier invoice transaction

Created on  | Last modified on 

Summary

How to enter a purchase invoice in Sage 50 Accounts.

Description

If you're not using Purchase orders, you can record purchases by posting a batch invoice. This includes any Foreign trader invoices that you pay in your base currency. 

▼ Watch the batch supplier invoice video

NOTE:

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TIP:

Import multiple supplier invoices using a .CSV or Microsoft Excel file. See our how do I import data? article.

Resolution

Create a purchase invoice

  1. Go to Suppliers then select Batch invoice.
  2. Enter your invoice details as required. You can use the Batch Invoice and Batch Credit article to do this.

TIP:

To split an invoice across several lines. For example, for different nominal codes or products, enter separate lines. If lines share the same account, date and reference, the software automatically groups them.

Amount paid

Enter the amount paid. Alternatively, you can enter part payments if required.

If you don't use Supplier Payments or CIS, you can record any payments you've already made against batch invoices. 
Pay Date Enter the date of payment.
Bank A/C Your default bank account appears. Click the arrow then double-click the required bank account to change this.
Pay Ref Enter a reference.
When using e-payments, enter (BACS) as the Pay Ref.
  1. For disputed invoices, choose a dispute reason in the Disputed? column.
  2. Check your batch totals are correct, then press Save. 

If you enter an invoice that appears to be a duplicate, an alert appears. Find out more in our Check for duplicates as you enter batch transactions article

  1. Select Close.

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