Post a supplier invoice transaction

If you're not using Purchase orders, you can record the purchase by posting a batch invoice.

 TIP: If you have many invoices to enter, you can also import batches of supplier invoices as a .CSV or Microsoft Excel file. Find out more in our how do I import data? article.

Enter a purchase invoice

Watch the video

 TIP: This video is part of the free Sage University course Batch Invoices and Credits. To sign up for the full course, or see other free Sage University training courses.

Follow the steps

1. Click Suppliers then click Batch invoice.
   
2. Enter your invoice details as required. You can use the Batch Invoice and Batch Credit article to do this.
   To split an invoice across several lines, for example for different nominal codes or products, enter separate lines.
   • If lines share the same account, date and reference, they’re grouped. If you want to separate the lines for recording payments, use different references
   • If you enter an invoice that appears to be a duplicate, an alert appears. Find out more in our Check for duplicates as you enter batch transactions article
3. If you don't use Supplier Payments or CIS, you can record any payments you've already made against batch invoices. 

 NOTE: If using Foreign trader, you can pay any base currency invoices this way. 

1. For disputed invoices, choose a dispute reason in the Disputed? column.
2. Check your batch totals are correct, then click Save.
3. Select Close.

  TIP: Want to post a customer invoice? Use our how to post a customer invoice transaction article.