3. Process your payroll year end

This is stage three of four to complete your payroll year end. See all four stages here >

Payroll year end is quick and simple, let's look at the tasks you need to complete below.

TIP: You can also visit our process year end checklist to help you along the way.

Set your process date

1. On the Payroll navigation bar, click Change Process Date.
2. Enter 05/04/2024, then click OK.

Choose tax year

1. To begin the year end process, click Payroll Year End.
2. Click Choose Tax Year, then click Yes to include all employees.
3. Check the Tax Year is 2023/2024.
4. Check the Reports date is 05/04/2024.
5. If your company has ceased trading, in the Cessation Date box enter the date it ceased trading. Otherwise, leave this blank.
6. Click OK.

Internet submissions

This is your final submission of the 2023/2024 tax year. The deadline to submit this is 19 April 2024.

 NOTE: If the deadline hasn't been met, follow the steps below to send your year end submission as soon as possible. 

Your year end submission doesn't submit any figures, it only confirms you've processed and submitted all periods. You submitted your figures in the FPS and any EPS you sent when you processed the final period of the 23/24 tax year.

The summary window of the year end submission shows n/a beside Employment Allowance (EA) and Apprenticeship Levy YTD (AL). This occurs whether or not you claim EA, or have AL liability. This is normal, and you can continue to send your year end submission.

1. Click Internet Submissions, read the Important Notice, then click Continue.
2. Check your company details are correct, then click Submit.
3. Check that the correct tax year is shown and your details are correct.
4. Click Submit.
   When the HMRC Government Gateway is busy, it can take a while for the submission to send. If you want to continue processing and come back later to check the progress of your submission, click Check back later. Find out more in our blocked submissions from Sage 50 Payroll guide.
5. Once your submission is successfully sent, click the link, then click Print.
6. Click Close.

Produce P60s

Anyone you employ as of 5 April 2024 requires a P60. You must provide this by 31 May 2024. You don't need to produce a P60 for any employee who leaves on or before 4 April 2024.

To produce your P60s;

With your process date set to 05/04/2024, click Produce P60s and select to upload, print or email them.

• Upload Online P60s >

  The steps to upload your P60s slightly differ depending on what services you use, select your Online Service below to get the correct steps.

  • Upload P60s - Sage HR Online Services >
  • Sage Online Bureau - Upload online P60s >
  • Not sure? Which online services do I have in Sage 50 Payroll? >
    

• Print P60s >

  1. Click Print/Email.
  2. On the Print or Email drop-down list click Print.
  3. Click Print, next to Print P60s, then from the preview click Print.
  4. Click Close.
  5. Select the box beside I have produced my P60s.
  6. Click Close.

• Email your P60s >

  1. Click Email/Print.
  2. On the Print or Email drop-down list click Email.
  3. Click Email, then click OK.
  4. Click Close.
  5. Select the box beside I have produced my P60s.
  6. Click Close.

Backup data

At this point, it's a good idea to back up your payroll data. Back up your data >

TIP: We recommend you include all files in this back up.

Complete year end

1. Click Complete Year End, then click Yes.
2. If you keep mileage records, click Yes, or if you don't, click No.
3. Click OK.

Distribute YE returns

This step is just a reminder that you must give your employees their P60s by 31 May 2024. You must pay any tax and national insurance due to HMRC for tax month 12 by 19 April 2024 as normal.

• To complete this step, simply click Close

Next steps

You've now processed your year end. If you see the Process Map when you return to your employee list and you'd like to hide it, click View, Change View then Employee list.

You can now Get ready for the new tax year >