This article explains all you need to know about Sage HR Essentials, as a Sage Payroll user.
Description
As part of your Sage Payroll UK subscription, you have free access to Sage HR Essentials.
What is Sage HR Essentials?
If you have set up Online Payslips in Sage Payroll, you may already use Sage HR today.
If not, Sage HR integrates with Sage Payroll as part of your subscription.
It enables you to manage several HR tasks and provides an engaging experience for your employees.
With Sage HR Essentials, you can:
- Allow your employees access to payslips and P60s online, including on a mobile app
- View time off information to process payroll for statutory and company leave policies
- Save emergency contacts for your employees
- Store and track Right to Work documents in a secure environment
New employees added to Payroll or HR Essentials updates in the other software. This saves you from entering the same information twice. This is also true for any changes you make to employee records in either software.
As well as accessing payslips and P60s, employees can edit their details in HR Essentials. This will also update Sage Payroll.
You can download the app from the following locations:
Download the Sage HR mobile app for Android
Download the Sage HR mobile app for Apple
NOTE: You can still print and email payslips and P60s if you want to.
Resolution
▼Before you start - Log in to Sage Payroll as the user registered as the business owner. Only this user has access to the employer options for Sage HR Essentials
- Enter a valid email address for each employee you invite. They receive an activation email as part of the process
- Enter a valid National Insurance number for each employee you invite
▼Payslip corrections If you make a correction before you publish online payslips:
- Publish the payslips as normal
If the publish date has passed:
Finish making the correction, and republish any payslips that have changed.
- From the Completed Pay Run screen, select Publish Payslips.
This uploads the corrected payslips and overwrites the existing ones.
▼Remove access for an employee If an employee leaves the business, you can remove their access to Sage HR:
- Select the Employees tab and select the employee.
- From the Pay Document Preferences tab, select Remove Access.
▼What your employee sees After inviting your employees, they receive an invitation email to Sage HR. This contains the link to access their employee portal.
Once your employee has logged in, the Dashboard view opens in Sage HR Essentials.
With Sage HR Essentials, your employees can:
- View and download their payslips and P60s. Your employee receives an email each time a new payslip is available
- Add emergency contact details
- Upload documents
- View their calendar and request time off
- Update their personal details. This will update their record in both Sage HR Essentials and Sage Payroll
For more information read, Sage HR Essentials: what my employees will see article.
▼Fair usage policy Your Sage Payroll support subscription includes the following usage limits.
The limit applies per company. The usage doesn't include historical payslips.
Employee tiers | Maximum per month |
Up to 15 | 100 |
Up to 25 | 200 |
Up to 50 | 400 |
Up to 75 | 600 |
Up to 100 | 800 |
If you need more than the stated usage per month, contact our Sales team to move to the next employee tier. If you already use more than the fair usage limit, we’ll contact you to discuss your options.
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