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Processing leavers

Created on  | Last modified on 

Summary

How to process employees who are leaving in Sage Payroll.

Description

When an employee leaves your company, you must notify HMRC and provide them with a P45. Also ensure that they’re excluded from any future payroll processing. To do this, you need to make them a leaver.

If you pay your employee in arrears, enter their leave date after you process their final payment. This ensures they appear on your pay run. The next Full Payment Submission (FPS) includes their leaver information.

 NOTE: If the leaver was in your workplace pension scheme, contact the pension provider to Inform them the employee has left. 

Resolution

Make an employee a leaver

You can either process an individual employee as a leaver or do it in bulk. 

If you need to make a final payment to the employee, ensure they’re present in the pay run. If they’re missing, their leave date falls before your selected pay date. Read Processing leavers FAQs for more information.

Make a single employee a leaver

  1. Select Employees from the menu bar.
  2. Select the relevant employee.
  3. Under Employment Details, enter the employee Finish Date.
  4. In the Previous Tax Details section, set the Starting Basis to This is an existing employee.
  5. Select Save.

You can now process the employee’s final pay and get their P45. Once you run the next payroll, you can't reinstate your leavers.

Make multiple employees leavers

  1. Select Employees from the menu bar.
  2. Select Bulk actions.
  3. Select the relevant employees in the Select Item column.
  4. Select Add finish date.
  5. Enter the Finish date for all your chosen employees.
  6. Select Save.

You can now process the employee’s final pay and get their P45. Once you run the next payroll, you can't reinstate your leavers.

Generate a P45

Give the leaver their P45 after you’ve processed their final pay in this employment. For more information, read Export or print the P45.

Frequently asked questions

For a list of questions and scenarios relating to making an employee a leaver, read Processing leavers FAQs.

For a list of questions and scenarios relating to making an employee a leaver, read our Processing leavers FAQs.