Add employee in Sage HR Online Services by uploading payslips

How to create an employee profile in Sage HR Online Services using Sage 50 Payroll.

To create an employee record in Sage HR, upload their payslip from Sage 50 Payroll when you process their first pay.

For help with doing this, continue to follow this article.

Before you start

To add an employee to Sage HR Online Services this way, ensure you have:

• Created the employee's record in Sage 50 Payroll
• Entered their payments for the pay period that you can upload
• Enabled the employee for Online Services

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How to add an employee to Sage HR Online Services

When you upload a payslip from Sage 50 Payroll to Sage HR Online Services, the system creates the employee's record in Sage HR automatically.

The system also automatically links their profile in Sage HR, to their employee record in Sage 50 Payroll.

For help with doing this, follow the upload their next payslip article.

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What employee information does Sage 50 Payroll upload?

When you add an employee via uploading payslips, there are several details that import across from Sage 50 Payroll.

Some you can only amend via Sage 50 Payroll, but some you can edit directly within Sage HR Online Services.

For more information, go to the which employee details import to Sage HR Online Services during payslip uploads article

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How can I add more employee information?

You can either:

• Add extra information in Sage HR manually, or
• If the information is in Sage 50 Payroll, export it, then import it into Sage HR Online Services.

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Do you use the Sage HR modules?

If you use the Sage HR modules, such as Core HR and Leave Management, enter more details in Sage HR. For example, assign the employee to a Direct Manager, a team, a time-off policy etc.

For help with doing this, follow the set up an employee for Sage HR modules.

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• Add a new employee manually
• Employee hasn't received their welcome email
• Give an employee user admin access
• Employee doesn't appear in Sage HR Online Services but I can see their payslips
• Error: 'This email address is already in use'
• Error: 'Duplicate email address...This record requires attention'