Before you edit Consider who you need to inform about the changes you want to make. You’ll choose how to handle any difference in the employee's pay, so consider three things. - What information is currently in Sage Payroll
You can add, delete or edit absences as needed. Edit the first period you want to effect. Subsequent periods will automatically update based on the change you make. - What information do HMRC have
If the change you make results in a difference in the employees net pay, you must inform HMRC. If this affects a period in the current tax year, the system automatically submits a new FPS. If this effects a period in previous tax year, you'll also need to send a Supplementary FPS. - What has happened in real life (outside of Sage Payroll)
Have you already accounted for the change in pay? For example, have you made a payment to the employee directly? You don't want the system to try to pay it again but you still need to inform HMRC.  NOTE: Deleting an absence refunds the full amount originally paid to the employee.
Edit absences Once you decide how to handle the changes, select the relevant period in Pay Runs. ▼Steps to edit absence - Select the Pay Runs tab, then the relevant period.
- From the Edit pay run drop-down menu, select Edit absences.
- Select the checkbox to confirm you understand the impact of editing a pay run, then Confirm.
- Select the employee and make the required changes.
NOTE: If you need help making a change, read Record employee absence. - Select Save corrections. Choose between the following.
| Show difference in the next pay run | Use this option if you'll be adjusting your employees' pay for the difference the next time you pay them. In your next active pay run, a correction line will appear for the net difference of the changes made. | | Do not show difference in the next pay run | Use this option if you're handling the difference before you next pay your employees. No correction line will appear in the next active pay run. | - Select Confirm.
What effect will this have? Choosing Show difference in the next pay run or Do not show difference in the next pay run, will determine how your payroll looks. ▼Show difference in the next pay run Choose this option to represent the difference in net pay in the next pay run. It's expected that you haven't already physically paid/deducted the balance to/from the employee yet. The original payslip updates and a Correction line appears on the next payslip. The correction represents the total change in net pay. If the employee isn't aware of the changes, it's advisable to speak to them or create a Payslip message to explain. For more details. read Understanding payroll corrections. ▼Do not show difference in the next pay run Choose this option to show the change only in the period you’re editing. This means you're expected to make, or have already made a separate payment to account for the difference. You may want to avoid using this if the change causes the employee to owe you money. As your not deducting the money from their next pay, you have to get the money from the employee outside of the program. Next steps - Reprint or republish any new payslips if required
- Submit a supplementary FPS if a period in a previous tax year has been effected
- Make any outstanding payments to employees if you choose not to show them in the next pay run
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