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Payslip messages

Created on  | Last modified on 

Summary

How to add a payslip message in Sage Payroll.

Description

You can add customised messages to your employee payslips. This helps communicate important information about employee pay. You can use payslip messages for things like:

  • Explaining a pay rise
  • Telling people about new legislation that affects their pay
  • Wishing everyone a happy Christmas

You can also edit payslip messages in bulk. This makes it easier to manage messages that apply to lots of people.

Resolution

Individual payslip messages

You can add, edit and delete payslip messages for individual employees from the PAY stage of a pay run.

  • If there is no existing message, to add one, select Add Payslip Message
    Add payslip message button.
  • If there is an existing message, you can edit or delete the content
    Existing payslip message.

 NOTE: You can use up to 255 characters for your message. 

Due to the size of the message box on a payslip, we recommend the message is no longer than 3 lines.

Payslip messages remain in each pay run until you remove them.

Bulk payslip messages

To create and add a payslip for more than one employees:

  1. Select Employees in the menu bar.
  2. Select Bulk Actions.
    Bulk actions button.
  3. Choose the employees you want to add the message to.
  4. Once you have selected the employees you want, select Edit payslip message.
    Edit payslip messages button.
  5. Enter the message you want to add to your employees, then select Add message. You can use up to 255 characters for your message.
▼Group employees together

To make selecting different employee groups easier, you can filter your employee list.

To filter the list:

  1. From the Employees tab, select Filter.
  2. Use the drop-down options to select specific employee criteria, then select Close.
  3. For example, you can create a filter to show weekly paid employees only.

If you have applied a filter to your list of employees, undo the filter:

  • Select Filter then Reset Filters

▼Edit or delete a bulk payslip message

To delete a payslip message from multiple employees:

  1. From the Employees tab, select the required employees.
     NOTE: The employees you select must have an existing payslip message. These employees have a Yes in the Payslip Message column.
  2. Select Add/Remove Payslip Message, then Remove payslip message. 
  3. Once removed, you can create a new payslip message.