When you receive an invoice from your supplier, if you're not using the Purchase orders option for stock control, you can quickly record the purchase by posting a batch invoice. Let's take a look.

 TIP: If you've a large number of invoices to enter, you can also import batches of supplier invoices as a .CSV or Microsoft Excel file. Find out more in our How do I import data? guide.

Enter a purchase invoice

Watch the video

Follow the steps

1. Click Suppliers then click Batch invoice.
   
2. Enter your invoice details as required. You can use our The Batch Invoice and Batch Credit windows guide to do this.
   To split an invoice across several lines, for example for different nominal codes or products, enter separate lines.
   • If lines share the same account, date and reference, they are grouped together. If you want to separate the lines for recording payments, use different references
   • If you enter an invoice that appears to be a duplicate, an alert appears. Find out more in our Check for duplicates as you enter batch transactions guide
3. If you don't use Supplier Payments or CIS, you can record any payments you've already made against batch invoices. 

 NOTE: If using Foreign trader, you can pay any base currency invoices this way. 

1. If the supplier invoice is disputed, you can choose a dispute reason in the Disputed? column.
2. Check your batch totals are correct, click Save then click Close.

  TIP: Want to post a customer invoice? - Use our handy How to post a customer invoice transaction guide.