Recording absences in a pay run

Created on 29 June 2023 | Last modified on 30 October 2026

Summary

How to record absences in Sage Payroll.

Absences are the second stage of processing a pay run. It involves recording leave and absence, such as maternity and sickness leave.

You can also record absences when you make changes to a completed pay run.

Process the pay run up until the 'Absence' stage.
Select the employee you want to record absence details for.
Select Add Absence, then select the relevant absence type.
Depending on the type of absence you’re recording, a new window opens. Specify the relevant details.

TIP:

You can specify absence dates that span more than one pay run or tax year. Sage Payroll calculates and adjusts for you.

Once you specify the relevant details, select Save.
If the employee doesn't meet the criteria for the absence you’ve entered, the 'Statutory Pay' panel opens.
Read the information and enter the necessary details, then select Save.
Select Next.
Process the rest of your pay run as normal.