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Correct transactions

Created on  | Last modified on 

Summary

How to use the correct transactions function in Sage Accounting.

Resolution

What you need to know

Use the Correct Transactions option to change the ledger account or analysis type on transactions that have been paid, allocated, included on a VAT return or included on a bank reconciliation.

Use this for

  • Paid invoices and credit notes
  • Credit notes and invoices allocated to each other
  • VAT reconciled invoices and credit notes
  • VAT reconciled payments and receipts
  • Bank reconciled payments and receipts

 NOTE: It's not possible to change the description, or other text items using this process. Reconciled invoices and credits cannot have the text description or their line item descriptions edited.

 CAUTION: You can't use this to change to or from any CIS ledger accounts. This is because we use the CIS ledger accounts to make CIS deductions. 


Find transactions to change

  1. From Adjustments, select Correct Transactions.
  2. Select Make Correction.
  3. Use the search criteria to find the relevant transactions.

    Example: You've created several purchase invoices for different suppliers and need to change the ledger account from 5000 to 5010, use the Ledger Account and Transaction Type to narrow your search.
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  4. Select Search.
  5. Select the transactions you want to correct and click Next.
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Change the ledger account or analysis type

  1. Select the new ledger account or analysis type from the Change to drop-down list.
  2. If required, enter the reason for changing the item.
  3. Select Review, and then Update.

The transaction was not updated

If we can't complete the change you requested, an error message may appear.

To check why the change couldn't be made by hovering over the warning triangle in the status column. You may need to scroll to the right.

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Check previous corrections

Once a correction has been made, it's shown on the Summary page. If you corrected multiple transactions, select the correction to see the details.

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