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Convert v15 or older data to the latest Sage 50 Accounts version

Created on  | Last modified on 

Summary

The process you need to follow to move your data from v15 and below to the latest version of Sage 50 Accounts.

Description

You can’t restore or convert data from v15 or earlier to the latest Sage 50 Accounts. You can export the records you need from your old software and import them into the new version.

Resolution

Back up your data

We recommend you take two backups of your data. This is in case you ever need to access the data again in the future.

Run reports

To assist you later when you need to enter your opening balances, run your management reports up to the last day of the period. These reports include your:

  • Trial Balance
  • Aged Creditors
  • Aged Debtors
  • Balance Sheet
  • Profit and Loss
  • If relevant, stock-level reports

TIP:

We recommend you print off an audit trail report before you install the newer version of Sage 50 Accounts. This is so you have a way to view historical transactions if and when needed. In addition, print any historical VAT returns.

 

Export records

Export records to re-import later into your more up-to-date version of Sage 50 Accounts. 

Records you'll import later are:

  • Nominal records
  • Customer records
  • Supplier records
  • Product records
  • If required, Project records
  • If required, Fixed asset records

TIP:

We recommend you also export Audit trail transactions.  This is because you can't import them later.  You can then view historical transactions in a spreadsheet if needed.

 

Install the newer version of Sage 50 Accounts

CAUTION:

Don’t upgrade or install if you haven’t taken any backups, run your reports, or exported your data.

 

If you haven't already, install the latest or newer version of Sage 50 Accounts that you need.

If possible, install the newer version on another computer, or choose New folder during setup to avoid overwriting your older v15 software. 

For downloads and steps on how to do install Sage 50 Accounts, visit our Installation Hub.

Create a new company

On your newer version of Sage 50 Accounts, create a new company if you haven't already. If the Active Setup wizard doesn’t prompt you, click Add Company and go from there.

Follow our article if you need to create a new company.  

Import Records

Once you have a new company set up, you can now import the records that you exported previously. 

TIP:

We recommend you import your Nominal Records first before other records such as customers, suppliers and products etc.

 

Create opening balances

Now you’ve imported your records. You can now enter opening balances.