The Leave Management module in Sage HR makes it easy to manage your employees' time off. Sage 50 Payroll v30.02 introduces a new feature allowing you to import approved absences directly from Sage HR to Sage 50 Payroll.

If required, you can then process any payments associated with the leave in Sage 50 Payroll.

All approved absences in Sage HR are available to import in Sage 50 Payroll. You can select which absences to import, and if there are any you don't require, you can reject them.

Once you import absence details, you can then process the correct pay for this absence in your payroll software. This helps to ensure you pay absences accurately.

If you don't currently subscribe to the Leave Management module, find out more about it in our Sage HR Leave Management module article. 

Import or reject absences

On the list of notifications, the 'Paid' column indicates whether you need to pay the employee for this absence. This is set in Sage HR when the absence is added.

When you're ready to import or reject absences, follow the steps below. 

1. In Sage 50 Payroll, click Payroll in the stacked toolbar to the bottom left.
2. Click Import Employee Data under the list of tasks in the top left.
3. Click Absence Notifications to import. The number in brackets confirms the number of notifications available to import.
4. If required, use the filters to the top right to refine the list of notifications, including to show what you already imported or rejected. 
5. You can now import or reject any of the available notifications:
   
   • To import, select the checkbox to the left of any notifications to import, then click Import
   • To reject, select the checkbox to the left of any notifications to reject, then click Reject
6. When you're finished, click Close, then Close.

Once you've imported the absence notification, process any payments related to it. For help with processing payments for absences, visit the statutory payments and holidays hub.

• How do I view absence notifications I've imported from Sage HR?
• What do Request Types mean when importing absence notifications from Sage HR?