How payroll corrections affect other parts of your payroll

If you edit a completed pay run and you need to give your employees a corrected payslip:

Select Pay Runs and then the required pay run.
In the Employee Pay Breakdown section:
Print a single employee payslip. From the employee’s name, select Open Payslip PDF.
Print all employee’s payslips. Select Export All PDF Payslips.
Using your Internet browser options you can print or save the payslips.
Repeat the process to print or save payslips for any pay run you have edited.

Microsoft Edge Browser options:

Google Chrome Browser options:

Online payslips >

If you edit a completed pay run and then publish online payslips, this includes the changes.

If the publish date has passed, republish the payslips for the employees that you edited.

Select the Summary tab. Select the Online Payslips section.
A warning icon displays the following message:
You need to publish X corrected payslip(s). Doing this might also publish updated P60s if the corrections relate to earlier tax years.
Select Publish Payslips.
The edited payslips upload. They replace the payslips already uploaded.

Pension Submissions >

You may edit a completed pay run after you have submitted pension data to your pension provider. In that case, you may then need to submit a corrected file.

The steps you need to take will depend on your pension provider.

You might need access to the login details for your pension provider portal:

NEST

You might need to edit a completed pay run after submitting to NEST.

Download and upload a corrected pension file to the NEST portal

Read more about the submission process. Read our Send pension data to NEST article.

Smart Pension

Smart Pension does not accept resubmissions of pension contribution files.

You may need to edit a completed pay run after you've uploaded your submission files to Smart Pension.

Your next submission includes the differences between the original and edited pension values

Read more about the submission process. Read our Send pension data to Smart pension article.

Other pension providers

If you don't use NEST or Smart, your pension provider may support the upload of a PAPDIS CSV file. You can upload this file to their online portal.

A PAPDIS file contains employee and employer pension values.

Ask your pension provider to confirm if they can accept a new file with updated values. You may need to update the values on their portal yourself.

For the steps to generate a PAPDIS file read our Set up a custom pension scheme article.

Problems with the upload of the file or updating the values on your pension providers portal? Speak to your pension provider for help.

RTI submissions >

Sometimes you will edit a completed pay run after submitting the FPS.

In this case, Sage Payroll submits an FPS to HMRC once you Save your correction and select Confirm.

No further action required.

Employer Payment Summary (EPS)

The EPS is cumulative. It includes edited values that affect the EPS in the next submission.

There is no specific action required after making corrections.

Send your EPS as usual after the next pay run.

Read our article Employer payment summary (EPS) submissions and P32 payments.

Journals to Accounting software >

During payroll processing, you can send salary journals to your accounting software.

You might edit a finished pay run after sending these journals. You should create extra journals with the updated values

The ledger accounts below are the default ledger accounts used in Sage Accounting. Check your ledger in Sage Accounting. Select Settings, Business settings, then Chart of Accounts.

To check the default bank account in Sage Accounting select Settings. Select Payroll integration.
If Post employee wages to liability account shows as selected:

Use the ledger account for Net Wages (Usually 2250) instead of the bank

If you are unsure of the ledger accounts to use, refer to your accountant for advice.
If you use different accounting software, refer to software support for that product.

Add a journal to reverse a correction payment

Select Adjustments, then Journals, then New Journal.
NOTE: In Accounting Start, select More. Select Adjustments, then New Journal.
Enter a reference.
Enter the same date as the edited pay run.
Enter a description for this journal.
Clear the Include on VAT return check box. Not included on the VAT return.

Enter a journal entry for the correction value to the following ledger accounts.

Ledger	VAT	Debit	Credit
Bank (1200 or the default for Payroll postings)	Unchecked		Value
Employee costs / Employee wages and salaries (usually 7000)	Unchecked	Value

Add a journal to reverse a correction deduction

Select Adjustments, then Journals, then New Journal.
NOTE: In Accounting Start, select More. Select Adjustments, then New Journal.
Enter a reference.
Enter the same date as the edited pay run.
Enter a description for this journal.
Clear the Include on VAT return check box. Not included on the VAT return.
Enter a journal entry for the correction value to the following ledger accounts.

Ledger	VAT	Debit	Credit
Bank (1200 or the default for Payroll postings)	Unchecked	Value
Other deductions (usually 7009 or 7050)	Unchecked		Value

You can make changes to pay runs from previous tax years.

Read our article:

Correcting errors after year end

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