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Review your employees' P11 values

Created on  | Last modified on 

Summary

Information about the P11 report at how to run it in Sage Payroll.

Resolution

What is the P11

Before you submit your end of year return to HMRC, you must review your employees’ taxable pay. This is to ensure their values and the information you submit are correct. You can do this using the P11 reports. It’s a detailed breakdown of pay and deductions for each pay run throughout the tax year.

What do I do with the report

The P11 is for your reference only. You don’t submit the report to HMRC or give it to the employee. 

The report is in two sections, one for PAYE and one for National Insurance (NI). It’s run per employee.

Check that the information is correct and as expected.

If you find any mistakes, you must correct these before you continue any further. For more information, read Amend a completed pay run.

TIP:

You can also run the report part-way through the year to review an individual employee's total taxable pay to date. 

How to generate the P11

  1. Go to Year End in the menu bar.
  2. In the Tax year to report on dropdown list, select the required year.
  3. Select Review Employee Pay (P11).
  4. To run an individual P11, select the View P11 heading. To run for all employees, select the View P11 for all employees heading.

What information is on the P11

P11 Deductions Working Sheet (PAYE Details)

  • Employee’s taxable pay
  • Deductions of tax 
  • Previous tax codes

P11 Deductions Working Sheet (NIC Details)

  • Earnings in specific bands
  • Total employee and employer national insurance (NI) contributions
  • Statutory sick pay
  • Statutory parental pay
  • Student loans
  • Any changes to an employee’s NI category

    NOTE:

    Pension contributions aren’t related to the payroll year end so are excluded

Common queries

I have missing pay runs/gaps on the report

  • The employee was on a Week 1/Month 1 tax code
  • You haven’t completed the final pay run of the tax year
  • You selected Exclude on one or more pay runs for that employee
  • You skipped one or more pay runs. In the Pay Runs tab, a skipped pay run has the status Skipped. For more information, read Skip or miss a pay run
  • If you paid an employee in advance for their holidays. For more information, read Advanced holiday payment

Incorrect payment values