Pay a former employee after they've left

Summary

How to pay a former employee after they have already left in Sage Payroll. Don't use it for final pay or to make an employee a leaver.

Use these steps only after you've completed the employee's final pay and marked them as a leaver.

On the Employees tab, these employees will either no longer show or have a Left employment status.

The steps to pay a leaver depend on why the extra payment is required:

If you need to correct a previous period then follow steps to amend the affected pay run. For example, you sometimes edit a completed pay run if an employee was underpaid
If you need to pay money owed after they leave, such as a National Pay Award, then follow the steps below to temporarily activate the leaver record and process the extra payment

Select Employees from the menu bar.
Select the Filter button and tick the Include employees who have left checkbox.

▼Screenshot of Filter options
Select Apply.
Choose the employee from the employee list.
Under Employment details, select the Payment after leaving checkbox, and select Save.

You can't change an employees tax code in Enhanced pay run. Switch to Standard pay run to perform this.

During the final pay run, proceed to the PAY screen.
Select the relevant employee.
Once the payments and deductions for that individual appear, select the name of the leaver in green text.

▼Screenshot highlighting the employee name in green text
On the Edit employee details screen, change the Tax Code to 0T (zero T) and tick in the Week1/Month1 box. This ensures the employee doesn't receive any extra tax-free allowance.

▼Screenshot showing the tax code to enter
Select Save.
Pay the employee the required funds, and complete the pay run as usual.

You don't produce, or supply the employee with another P45.