Pay purchase invoices

How you pay your invoices depends on:

• If you need to allocate single or multiple payments or credit notes
• If you only need to pay part of the invoice off

Match a credit note or payment to an invoice. Once matched:

• The system marks the invoice as paid or part-paid, and it updates the outstanding amount accordingly
• The system updates the balance of the supplier account
• If you use the Cash Basis VAT scheme, the system records the value on your next VAT Return

The Unallocated Receipts or Payments report shows payments that you haven't allocated to a purchase invoice.

If you've matched the payment or credit note to the wrong invoice, you can unallocate it. 

Match a single payment on account or a credit note

To allocate a single payment or credit note to an invoice, follow our article to pay a purchase invoice with a single transaction.

Match multiple payments or credit notes

To allocate multiple payments or credit notes to an invoice, follow our article to pay a purchase invoice with multiple transactions.

Part-pay invoices and credit notes

If you need only to pay some of an invoice off, follow our article to part-pay a purchase invoice.

Check your allocations

To verify which payments and credit notes you've used to pay your invoices, follow our article to check your purchase allocations.

Mismatch error

If you use the VAT Cash Accounting scheme, you can't allocate invoices and credit notes, which have different VAT rates. Follow our guide to resolve "There is a mismatch in the net/VAT element of the allocated items...".

• Delete a purchase invoice