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Which files to include in a Sage 50 Accounts backup

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What types of information you can choose to include when you take a backup in Sage 50 Accounts.


When you take a back up of your Sage 50 Accounts data, you can choose what file types you want to include in the backup. You can either select all types, or you can select specific types. For example, you may want to take a backup of only your Report Files.


If you're unsure what each of these files are, below we've listed them and what they contain.


NOTE: If you click Select all file types to include in backup, then your back up includes everything listed below. We recommend you do this monthly.

Data Files

Data files include your company details, all record types and processing information.

TIP: This is the file you back up most regularly. We recommend backing up your Data Files daily.

Transaction Attachments Documents attached to supplier invoices and credits.
Report Files If you've customised any of the reports in Sage 50 Accounts, or we've created reports for you, select this option.
Layout Templates

If you've customised any of the Report Designer template file, such as invoices or statements, select this option.

Record Attachments  Documents attached to customer/supplier records and bank reconciliation PDFs.
Image Files Any images that have been added to Stock Records.
Company Archives This includes historic data files that have been created through the archiving process.
Tmail Database

This copies the transaction email data files.  

NOTE: This feature is rarely used and isn’t available by default unless enabled.

HMRC Submission files

This includes details of submission information of Vat Returns, EC Sales List and CIS Monthly Return submission data

TIP: For more information about how to take a back up, use this guide.