View your archived data

To view the data in an archive once it has been created, simply follow the steps below: 

1. Click File then click Open.
2. Click Company Archive.
3. Select the archive data, then click Open.
   
   TIP: Use the same user credentials used when the archive was created, if access rights were set up for the company.

Editing archive data

1. Click File then click Open.
2. Click Company Archive.
3. Select the archive data, then click Open.
   
   TIP: You will need to use the same user credentials you used when creating the archive if access rights were set up for the company.
   
   
4. You can:
   • Edit customer, supplier and subcontractor account details, or delete these records in line with the normal deletion rules
   • Delete quotations, invoices, credit notes, sales orders and purchase orders
   • Run the Clear Audit Trail routine within the archive
5. To return to your live company data, click File, choose Open.
6. Click Open Company Data, then select your company and click Open Company.

Back up your data archive

You can't run a backup from within the company archive, however, you can include the archives of a company in the backup of its live data.

NOTE: Perform the below steps in your live company data. 

1. Click File, then click Back up.
2. To proceed without checking your data click No then continue to step 4.
   
   To check your data before taking your backup click Yes.
   
   
3. If there are no problems, click OK.
4. Click Close and then click Close again.
   
   If there are problems with your data, the File Maintenance Problems Report appears. We recommend resolving any problems before proceeding.
   
   
5. Complete the Back up window as follows:
   
   Backup Company
   
   

   Company Details	The name and location of the company data that's currently open. If you're using a multi-company version, check that the correct company name is shown here.
   Filename	If required, you can enter a new file name for your backup.
   Location	Use the Location box to enter or browse to the drive and folder you want to use for your backup. If you're backing up to a removable storage device, such as a USB data pen, please make sure that the device is attached to your computer before you click Browse.

   
   Advanced Options
   
   Use the Advanced Options to select the file types included in your backup. You can also enter a detailed description for the backup. To include the Archived data in your backup, click the Company Archives check box. 
   
   
6. Click OK then click OK.

Delete an archive

CAUTION: This process can't be reversed. We recommend you back up your archive data before deleting.

1. Click File then click Open.
2. Click Company Archive.
3. Select the archive data you want to delete.
4. Click Delete, to confirm the deletion click Yes, then click Close.