Let's go through the simple steps on how to upload your employees payslips together using the steps in the section below.
Before you start
Make sure you're signed in to Online Services Settings
- Log in to Sage 50cloud Payroll, and click Company.
- In the Tasks menu, click Online Services Settings.
NOTE: If it says Online Document Settings you are using Sage Employee Online Services and must follow the steps in our alternative guide.
- If you're signed in, next to Step 1 it should say you're currently logged in.
If you're not, click Log In then enter your Sage account details.
- In Sage 50cloud Payroll enter your employees' payments as normal.
- Select the required employees and click Payroll.
- Click Upload Online Payslips.
- Check the information in the summary is correct, and if required, click Print summary.
- Either select to publish immediately, or to publish on a selected date.
NOTE: Don't see a schedule payslips option? - Find out why >
- When you're ready to upload your payslips to Sage HR Online Services, click Publish Payslips.
A confirmation message appears that your payslips have been published successfully.
- Click Close, or to sign in to Sage HR Online Services, click Log in to portal.
It's as simple as that! Your employee payslips are now uploaded and ready to view in Sage HR Online Services.
FAQs about uploading payslips
If you need some clarification about the steps above, check out some answers to common questions asked about uploading payslips - Click here to view >
What do I do if get an error when I upload payslips?
If you're getting an error when uploading payslips, take a look at our list of the most common errors that can occur and how to resolve them - View errors >
If you can't see your error listed, please search the error in our Help Centre to find out how to resolve it.
Are payslips available to view straight away?
If you select to publish payslips immediately, they are then available for employees to view in Sage HR Online Services as soon as you click Publish payslips.
If you use Sage HR Online Services v2, you can schedule for these payslips to be published on a selected future date. They are then available to view on that date - Read more >
Where can I view the uploaded payslips?
Published payslips can be viewed in the employee's profile in Sage HR Online Services. If you're using Sage HR Online Services v2 you can also view all published and scheduled payslips in the Company payslips dashboard - Read more >
Can I publish historical payslips?
If the employee has previous payslips you want to make available to them to view online, you can do this by uploading historical payslips - Read more >
Are employees notified about their uploaded payslips?
If you're using Sage HR Online Services v2, employees are notified by email and if they have the Sage HR app downloaded, they get a push notification on their phone too - Read more >
What happens the first time I upload an employee's payslip?
When you upload their payslips to Sage HR Online Services for the first time, if the employee profile doesn't already exist in Sage HR Online Services, they will automatically be created, triggering a welcome email being sent to them.
If the employee profile was manually created in Sage HR Online Services, uploading their first payslip will link their profile in Sage HR Online Services to their record in Sage 50cloud Payroll.
NOTE: If you are uploading payslips to create an employee in Sage HR Online Services or update their details, but you've already updated the current pay run, you can upload historical payslips instead.
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