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Reverse the Year End

Created on  | Last modified on 

Summary

This guide explains how to reverse the year end in Sage 50cloud Accounts, if, for example, you've run the process in error or maybe more than once.

Description

If you've run the year end routine in error, or maybe you've run it more than once by mistake, then you'll need to undo the effect of the year end process. There are a couple of options available to you, let's look at them now.

Resolution

Option 1 - Restore a backup - Recommended

If you have a backup that you can restore without losing any work, simply do that. This option takes you back to the position you were in prior to running the year end. Find out more about how to restore a backup >

If you've made a lot of changes since the backup was taken, maybe too many to process again, then a restore might not be feasible. If you don't want to reprocess any data, you should look at Option 2 below.


Option 2 - Reverse the year end journals and change financial year

With this option, you first need to reverse the year end journals that the system posted and then change the financial year start date back to what it should be. This doesn't affect transactions posted since you did the year end.

Reverse the year end journals

1. Run the Day Books: Nominal Ledger report to find the year end journals that were posted:

  • To run this report, click Nominal Codes, then click Reports, click Day books and run Day Books: Nominal Ledger.

You should run this report using the year end date you want to change. All journal entries posted by the year end process use the details of Ledger Year End.

2. Click Nominal codes then click Journal entry.

3. Enter each nominal code which was cleared at year end, and enter the opposite transaction. For example, if a Journal Debit (JD) was posted at year end, enter the value in the Credit column.

Read more about reversing journals >

Change the financial year

  1. Create a backup >
  2. Click Settings then click Financial Year and click Change.
  3. Click Yes to the prompt about backups and check data.
  4. Click Yes to the prompt about Nominal historical data.
  5. Set the required financial year start month and year then click OK.
  6. To confirm click Yes then click OK and click OK.

You can now run your year end again in the normal way.


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