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Process manual statutory sick pay (SSP)

Created on  | Last modified on 

Summary

How to process SSP manually in Sage 50 Payroll.

Description

If an employee is off work due to sickness and meet the eligibility criteria, you need to pay them SSP.

TIP:

To find out more about eligibility, visit our statutory sick pay eligibility and entitlement article. 

Resolution

Your software can calculate SSP for you, however if you want to calculate it yourself, you can process it manually.

Sage 50 Payroll doesn't validate manual SSP payments or count how many weeks of SSP you process manually. Ensure that the payments you make are correct.

For more information, go to Gov.UK.

Enable manual SSP

If you process manual SSP, we recommend you keep processing manually for the remainder of that period of sickness.

Don't switch to automatic SSP until it's a new, un-linked period of sickness.

  1. From the employee list, double-click the relevant employee.
  2. Click Absence, then click S.S.P.
  3. Click Qualifying Days.
  4. Select the Manual Statutory Sick Pay Calculations checkbox, then click OK.
  5. Click Diary Entry then enter the relevant From and To dates.
    • This is for your reference only, as manual SSP doesn't use these entries to calculate payments
  6. Click Save, then click Close.

Process manual SSP for the employee

  1. Select the required employee, then click Payroll.
  2. Click Enter Payments, then click the SSP/Parental Leave tab.
  3. Click Recording SSP.
  4. In the Statutory Sick Pay box, enter the value of SSP you want to pay your employee.
  5. Click OK, then click Save/Next.

If you need to reduce your employee's normal payments, you can manually do this in enter payments.

Alternatively, you can adjust normal payments to accommodate statutory pay with the Make Up Basic feature.

Record in absence diary

Manual SSP doesn't create any entries in the employee's absence diary.

To record this absence in their absence diary, you can use Historical Diary Entry. This logs the Upper case P, which denotes SSP paid, without payroll calculating an amount due.

  1. Double-click the relevant employee then click the Absence tab.
  2. Click the Diary Entry button.
  3. Keep the first dropdown as SSP, and set the second dropdown as Historical.
  4. Use the From and To boxes to enter the dates you want to record.
  5. Click OK.

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