When you pay one of your employees with a statutory payment, you may need to adjust their normal payments.

NOTE: Do you use NHS pensions as part of the Pensions Module? If so, there are specific steps you need to take to record pensionable hours and reduce the salary for an employee who's on statutory leave. NHS Pensions - common questions >

When you process statutory payments, there are multiple options for how you can process normal pay alongside this.

Depending on the amount or type of normal pay you need to process, there are different ways you can process this in Sage 50 Payroll. 

Process normal pay, with the statutory payment included

Your company policy may be that your employees receive their normal gross pay when on statutory leave. 

To ensure you can reclaim what you're entitled to while the employee receives their full pay, the employee's pay should be made up of the statutory payment, plus extra to make up their normal gross pay. You can easily process this using the Make Up Basic feature >

Pay only for the hours worked, along with the statutory payment

This occurs for example, if an employee was off sick for a week, but they worked for the remaining part of the month. You need to process their statutory sick pay plus their normal hourly rate for the hours they did work.

1. Enter the statutory leave as normal.
2. On the Employee List, click the required employee,
3. Click Payroll then click Enter Payments.
4. For the required payment types change the number in the Hours/No column to the number of hours worked then press Tab.

Pay the statutory payment only

For example, a weekly paid employee is on paternity leave for two weeks. As they've done no work in the pay period, they're due to receive the statutory paternity pay only.

1. On the Employee List, click the required employee,
2. Click Payroll then click Enter Payments.
3. For all of the payment types change the number in the Hours/No column to zero.

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