To amend an employees pay - Select an employee.
- To edit or enter payment details, do one of the following:
| Enter a payment value | For hourly based payments, enter the Quantity and Rate. For a salary payment, enter just the Rate. | | Add an existing payment type | If you’ve set up a new payment and need to add this to the employee’s pay, select Add Payment. Select the required payment and enter the relevant amounts. | | Add a new payment type | If you need to set up a new payment, select Add Payment. Then select Add a new payment and enter the relevant details. For more information, read Create and manage payments. | | Remove a payment | Select the discard  button next to the relevant payment.  NOTE: This doesn’t delete the payment type. It only removes the payment type from this employee.
| - To edit or enter deduction details, do one of the following:
NOTE: You can only edit manually added deductions. You can’t edit deductions such as PAYE and National Insurance (NI) as they’re calculated on the employees payment values. | Enter a deduction value | Enter or edit the amount of the deduction. | | Add an existing deduction | To add an existing deduction to the employee, select Add Deduction. Select the required deduction and enter the deduction amount. | | Add a new deduction | Select Add Deduction. Then select Add a new deduction and enter the relevant details. For more information, read Create and manage deductions. | | Remove a deduction | Remove a deduction from an employee’s pay in the current pay run if needed. Select the discard button next to the deduction. NOTE: This doesn't delete the deduction type. It only removes the deduction from this employee | - If the employee isn’t due any money in the current pay run select the Exclude Employee check box. If you don't choose the Exclude Employee option, the system can calculate a tax rebate. This is because it assumes the employee worked but earned nothing.
NOTE: If The Exclude Employee option isn't available, a correction in the employee payment page is the cause. For more information, read Understanding payroll corrections. - Repeat for each employee whose pay details you want to review or edit and then select Next.
To make changes to an employees pension You can fully manage an employees pension from this window. Depending on their current pension status, you’ll see different options. To make any changes, read Check or edit an employee’s pension contribution. Add a payslip message You can add messages to individual employees payslips. This will remain for subsequent periods until you remove them. For more information, read Individual payslip messages. Amend tax and NI details You can change an employees tax or NI details within the pay run, by selecting their name in green text. This will automatically update the employee record. For more information, read Change an employee's tax details while processing the pay run. |
