Solution Properties
Solution ID:
222001000101663
Last Modified Date:
Tue Jan 23 10:59:30 UTC 2024
Taxonomy Path:
Case category//How do I...//setup/create/run a report
Author:
[email protected]
Payslip messages
Description

You can add customised messages to your employee payslips. This helps communicate important information about employee pay. Use payslip messages for lots of different reasons like:

  • Explaining a pay rise
  • Telling people about new legislation that affects their pay
  • Wishing everyone a happy Christmas

You can also edit payslip messages for many employees at the same time. This makes it easier to manage messages that apply to lots of people.

Cause
Resolution

Payslip messages in a pay run

You can add, edit and delete payslip messages for individual employees from the Pay stage of a pay run.

  • If there is no existing message, to add one, select Add Payslip Message
  • If there is an existing message, you can edit or delete the content. To save the changes, tab out of the message, select another employee or select Next

You can use up to 255 characters for your message.

Due to the size of the message box on a payslip, we recommend the message is no longer than 3 lines.

Payslip messages remain in each pay run. You need to remove unwanted messages.

Bulk payslip messages

To make selecting different employee groups easier, you can filter your employee list.

To filter the list:

  1. From the Employees tab, select Filter.
  2. Use the drop-down options to select specific employee criteria, then select Close.
  3. For example, you can create a filter to show weekly paid employees only.

If you have applied a filter to your list of employees, undo the filter:

  • Select Filter then Reset Filters

Add a bulk payslip message

To create and add a payslip for more than one employees:

  1. From the Employees tab, select Bulk Actions.
  2. Select the employees you want to add the message to.
  3. Once you have selected the employees you want, select Add/Remove Payslip Message.
  4. Enter the message you want to add to your employees, then select Add message. You can use up to 255 characters for your message.

We recommend the message be no longer than 3 lines.

Edit or delete a bulk payslip message

To delete a payslip message from multiple employees:

  1. From the Employees tab, select the required employees. The employees you select must have an existing payslip message. These employees have Yes in the Payslip Message column.
  2. Select Add/Remove Payslip Message, then Remove payslip message. 
  3. Once removed, you can create a new payslip message.
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