This article explains how to pay employees who no longer work for you.

An example of this is if the employee receives a National Pay Award that backdates a pay rise.

Before you begin

• The Payment after leaving option is only available to employees with a status of Ceased employment

   

• Don't use this article if you need to amend an employee's pay from a prior period. When this happens, edit the previous pay run instead. 
  Read how to Make changes to a completed pay run

How it works

Pay the employee using a 0T week1/month1 tax code. This ensures the employee doesn't receive any additional tax-free allowance.

Temporarily activate the leaver record

1. Select Employees from the menu bar.
2. Select the Filter button and tick the Include employees who have left check box.
   
3. Select Apply.
4. Choose the employee from the employee list.
5. Under Employment details, check the Payment after leaving checkbox and select Save.

When you next run your payroll:

Standard pay run

1. Proceed to the PAY screen.
2. Select your leaver.
3. Select the name of your leaver in green text.
   
4. Change the Tax Code to 0T (zero T), and tick in the Week1/Month1 box.
   
5. Select Save.
6. Pay the employee the required funds, and complete the pay run as usual.

 NOTE: You don't produce, or supply the employee another P45.

Enhanced pay run

You can't change an employees tax code directly in Enhanced pay run. Switch to Standard pay run to perform this.

Why is a leaver still showing?