Import employees - Export FPS file

Solution Properties

Solution ID:

250318162514133

Last Modified Date:

Wed Mar 19 15:19:10 UTC 2025

Taxonomy Path:

Case category//How do I...//setting up

Author:

[email protected]

Import employees - Export FPS file

Description

To import your employees into Sage Payroll, you need to use a Full Payment Submission (FPS) file. This is the form that submits to HMRC each time you complete your payroll.

You must export the most recent file from your previous payroll software. I

An FPS is specific to a pay frequency, so export one FPS file for every pay cycle you run.

NOTE: The FPS file needs to be in an .xml format and must be no bigger than 25MB.

Cause

Resolution

The process for creating your FPS file varies depending on your old payroll software. If you were using Sage 50 Payroll, use the steps below. If you were using any other software, you must speak to the provider for guidance.

▼Create your FPS file in Sage 50

In Sage 50 Payroll, you create your FPS from the Payroll navigation bar. Select Full Payment Submission.

▼Find your FPS file

If you're using Sage 50 Payroll:

From e-Submissions select FPS Viewer.
Select the FPS you want to export then Export XML.

TIP: You can find more detailed instructions about 50 Payroll. Read accessing decrypted FPS files.

Finding your most recent FPS file:

To find your most recent submission for Sage 50 Payroll the filename is SgeFPS-<YEAR>-<MONTH>-<DAY>-<HOUR>-<MINUTE>-<SECONDS>.xml.

For example: SgeFPS-2021-02-03-13-22-05.xml

Next step - Import FPS file

The next stage is to import the FPS into Sage Payroll. This creates the employee records based on the information in the FPS file.

For a step-by-step guide on the process, read Import employees - Import FPS file.

Steps to duplicate