You can record Shared Parental Leave (ShPL) only after creating the original parental leave record. This is either:
Maternity
Paternity
Adoption
When adding the ShPL details, Sage checks the entitlement of the employee and will apply ShPP If they qualify.
You can find further information on ShPP from HMRC by visiting gov.uk.
Cause
Resolution
Entering leave details
You add ShPP details to the original parental absence record. The Add Shared Parental Leave button will appear next to the Paternity, Maternity or Adoption record.
Select Pay Runs from the menu bar, then select Process Pay Run.
Check the pay date is correct, then select Next.
Next to the existing parental leave record, select Add Shared Parental Leave.
Enter the following information:
Declaration Received
Select Yes or No. For further information on the declaration needed, visit gov.uk.
SPL Weeks Available
Enter the total number of SPL weeks that your employee intends to take to care for their child. This can be up to 50 weeks.
For example, if the mother takes 22 weeks of statutory maternity leave, this will leave 30 weeks of SPL. They can split the 30 weeks between both parents. Only enter the amount of leave that your employee wants to use.
Paid Weeks Available
Enter the total number of paid weeks that your employee intends to take to care for their child. This can be up to 37 weeks.
For example, if the mother takes 22 weeks of statutory maternity leave, this will leave 17 weeks of shared parental pay. They can split this between both parents. Only enter the amount of paid leave that your employee wants to use.
Partner’s Forename
Enter the partner’s forename.
Partner’s Surname
Enter the partner’s surname.
Start Date
Enter the date the block of leave starts.
End Date
Enter the date the block of leave ends.
Select Save.
The SPL shows separately and an option to add SPLIT days appears.
If your employee is working any SPLIT days, select Add SPLIT days. Enter the start and end dates.
Select Save.
The SPLIT days show separately.
Select Next.
ShPP calculates and pays if the employee meets the criteria. Payroll does this for you.
Enter the payments for your other employees, then select Next.
Select Complete Pay Run. To submit your FPS, select Confirm.
NOTE:
Payroll calculates ShPP and SPL in whole weeks only, from the leave start date. For example, the leave starts on Wednesday. The week is Wednesday to the following Tuesday.
Pensions
Employers need to keep paying pension contributions while employees are on maternity leave. Base these contributions on the employee's pay before their leave. You can set the pension contribution to a fixed amount in the pay run using the Manage contributions option. When the employee returns, you can change it back. For more information, read How to handle employer pension contributions for employees receiving statutory pay.
Stop the ShPP payment
If the employee returns to work early, change the return date in the absence record.
CAUTION:
Don't delete the shared parental pay record. This will cause Payroll to issue a refund.