Entering leave details You add ShPP details to the original parental absence record. The Add Shared Parental Leave button will appear next to the Paternity, Maternity or Adoption record. ▼Steps to add Maternity, Paternity or Adoption leave - Go to Pay Runs, then select Process Pay Run.
- Check the pay date is correct, then select Next.
- Select the relevant employee. Select Add Absences and select the relevant absence option. For example, Maternity.
- Enter the declaration details and leave dates, then select Save.
For more information, read Record employee absence. ▼Steps to add Shared Parental leave - Go to Pay Runs, then select Process Pay Run.
- Check the pay date is correct, then select Next.
- Next to the existing parental leave record, select Add Shared Parental Leave.
- Enter the following information:
| Declaration Received | Select Yes or No. For further information on the declaration needed, visit www.gov.uk. | | SPL Weeks Available | Enter the total number of SPL weeks that your employee intends to take to care for their child. This can be up to 50 weeks.
For example, if the mother takes 22 weeks of statutory maternity leave, this will leave 30 weeks of SPL. They can split the 30 weeks between both parents. Only enter the amount of leave that your employee wants to use. | | Paid Weeks Available | Enter the total number of paid weeks that your employee intends to take to care for their child. This can be up to 37 weeks.
For example, if the mother takes 22 weeks of statutory maternity leave, this will leave 17 weeks of shared parental pay. They can split this between both parents. Only enter the amount of paid leave that your employee wants to use. | | Partner’s Forename | Enter the partner’s forename. | | Partner’s Surname | Enter the partner’s surname. | | Start Date | Enter the date the block of leave starts. | | End Date | Enter the date the block of leave ends. | - Select Save.
The SPL shows separately and an option to add SPLIT days appears. - If your employee is working any SPLIT days, select Add SPLIT days. Enter the start and end dates.
- Select Save.
The SPLIT days show separately. - Select Next.
ShPP calculates and pays if the employee meets the criteria. Payroll does this for you. - Enter the payments for your other employees, then selectNext.
- Select Complete Pay Run. To submit your FPS, select Confirm.
You can find further information on ShPP from HMRC. Shared parental leave and pay.  TIP: Payroll calculates ShPP and SPL in whole weeks only, from the leave start date. For example, the leave starts on Wednesday. The week would be Wednesday to the following Tuesday.
Pensions Employers need to keep paying pension contributions while employees are on maternity leave. Base these contributions on the employee's pay before their leave. You can set the pension contribution to a fixed amount in the pay run using the Manage contributions option. When the employee returns, you can change it back. For more information, read How to handle employer pension contributions for employees receiving statutory pay. Stop the ShPP payment If the employee returns to work early, change the return date in the absence record.  CAUTION: Don't delete the shared parental pay record. This will cause Payroll to issue a refund.
▼Steps to stop - Go to Pay Runs, then select Process Pay Run.
- Select Next.
- Select the relevant employee. Select the Shared parental pay absence.
- Change the End Date as required.
- Select Save.
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