If you use the Purchase orders module, you can save time by using the Update ledgers option to create purchase invoices directly from your orders. This means you don't need to enter the purchase details twice. Let's take a look.

Create an invoice from an order

TIP: If the order is in dispute, in Sage 50 Accounts Professional v28.1 and above you can flag the invoice as disputed when you create it. Read more >

The Update ledgers option creates a supplier invoice based on the details on your purchase order and posts this to the supplier activity. If you want to amend any of the purchase details, it's easy to do this as part of the update.

1. Click Purchase orders and click the purchase order you want to update, then click Update ledgers.
2. If you want to change the details of any items you're updating, click Edit, make any changes then click Save.

 NOTE: If needing to edit the amount of stock items, you must use the Edit option to change the Quantity so that the purchase order shows PART in the Posted column.

      3. Click Update then click Save.

Once the purchase order is updated to the ledgers, the Posted column shows one of three values.

• Blank - The order isn't updated.
• PART - The order is partially updated.
• FULL - The order is fully updated.

 TIP: Not using purchase orders? You can also post a supplier invoice manually. Read more > 

Update part delivered orders

You can update part delivered orders. Each part update creates a new invoice, so once the order is complete, more than one invoice can exist.

As part of the update you can change the order details. If the order is linked to a project and you make changes, it can affect the projects costs as follows:

[BCB:123:Limitless - 50 Accounts - Sales / Purchase Orders:ECB]