You can specify which employees have agreed to receive documents electronically and on which date this was confirmed. You can also set up a password to protect these documents from being opened by an unauthorised person.

Set up employees to receive documents by email

If you need to set up a group of employees to receive electronic documents, you can save time by using Global Changes. You can also specify a general structure for the email address and password.

1. Click Employee, select the required employees then click Employee Record.
2. Click Personal then, in the E-Mail box, enter the employee's email address.
3. Click Analysis then complete the electronic documents section as follows:
   
   

   Payslip Comment	If required, enter any information that you want to appear on the employee's payslip.
   Send via email	If this employee is to receive documents electronically, select this check box.
   Date confirmed	Enter the date the employee agreed to receive their documents electronically. The date confirmed is compulsory, as it is a legal requirement to obtain and record the date the employee agreed to this.
   Send to	Enter the email address to employee wants their documents sent to. If required, you can enter multiple addresses, separating each with a semicolon. For example, [email protected]; [email protected]
   Password	If you want to secure the documents with a password, enter it here. You can use a piece of information about the employee as a password. For example, their date of birth or their NI number. You can set this up quickly for a number of employees using global changes. Read more >

4. Click Save then click Next and repeat the steps for the next employee. Alternatively, to close the Employee Record, click Save then click Close.

You can then email P60s and payslips to your employees.

[BCB:130:Limitless - 50 Payroll - Email:ECB]