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Set up a pay calendar

Created on  | Last modified on 

Summary

The steps involved in creating a pay calendar in Sage Payroll. This determines what pay cycle an employee is on.

Resolution

You need at least one Pay Calendar before you can pay your employees. You need one calendar for each pay frequency you want to process.

  1. Select Settings from the menu bar.
  2. Select Pay Day Settings.
  3. Select Set up Weekly/2-Weekly/4-Weekly/Monthly Calendar. Complete the following information:

Weekly, 2-Weekly and 4-Weekly

Item Description
Pay Day Choose the day of the week you want to pay your employees.
First Pay Run

Select the date you want to first pay your employees. You can only choose dates for the day you selected.

Monthly

Item Description
Pay On Monthly only:

  • Same day of the month – Pay your employees on the same date each month. 
  • Last day of the month – Pay your employees on the last working day of each month.
Day of the Month

If you chose Same day of the month, you must select the specific date.
First Pay Run

Select the tax year and the month you want to first pay your employees. 
  1. Select Save.

 

If your pay date falls on a bank holiday or weekend

In line with HMRC guidance, you must enter the usual date that you pay your employees, even if you pay them earlier or later.

EXAMPLE:

You pay your employees early because your usual payday falls on a Bank Holiday. Still enter your regular payday in Sage Payroll.