Sage HR Essentials: How to publish payslips

Summary

How to publish employee payslips to Sage HR Essentials, using Sage Payroll.

Description

If you've set up your employees to use online payslips, your employees' payslips publish to Sage HR. This happens when you complete a pay run in Sage Payroll.

Resolution

By default, the payslips publish on the date that you process the pay run. But you can change the publish date during the pay run itself:

Payslip corrections

If you make a correction before you publish online payslips:

Publish the payslips as normal

If the publish date has passed:

Finish making the correction, and republish any payslips that have changed.

From the Completed Pay Run screen, select Publish Payslips
The publish payslips option is in the bottom-right of the screen

This uploads the corrected payslips and overwrites the existing ones.

P60's unavailable for employees

Your employee P60's will also publish when they become available.

An employee may report they can't view the P60's via their Sage HR portal.

Follow these steps:

Select the Employee tab and select the relevant employee.
Select the Pay Document Preferences tab.
Select Remove Access, and confirm you want to remove access.
Select the Online option and select Send Invitation.
Select Save.

The employee will have to accept the invite again. This will cause the payslips and any P60's to re-upload to the employee's HR portal.

NOTE: The employee will not have 2 payslips for each payment period. Only one payslip per period will be visible in the employee HR portal.

Payslips missing for an employee

An employee may report to you they have payslips missing from their Sage HR portal.

Follow these steps:

Select the Employee tab and select the relevant employee.
Select the Pay Document Preferences tab.
Select Remove Access, and confirm you want to remove access.
Select the Online option and select Send Invitation.
Select Save.

The employee will have to accept the invite again. This will cause the payslips and any P60's to re-upload to the employee's HR portal.

NOTE: The employee will not have 2 payslips for each payment period. Only one payslip per period will be visible in the employee HR portal.

If there are still employee payslips missing, there may be a problem we need to investigate for you.

Please Contact us (opens in new tab).

Remove an employee's access to online payslips

Select the Employees tab and select the relevant employee.
Select the Pay Document Preferences tab.
Select Remove Access, and confirm you want to remove access.
NOTE: You can select the option for the employee to receive email payslips at this point if needed.
Select Save.

Solution Properties

Solution ID: 230918160336210
Last Modified Date: Thu Mar 13 11:13:41 UTC 2025
Views: 0