Unused pay calendars

Summary

How to delete unused pay calendars in Sage Payroll.

Description

When you have unneeded pay calendars, this message appears in the Summary tab: Pay runs completed.

This can be because:

  • Your pay frequency has changed, from weekly to monthly, for example

  • A pay calendar was set up in error

Create a pay calendar based on how frequently you pay your employees. This could be monthly, weekly, 2-weekly, or 4-weekly.

Resolution

Unused pay calendar

If the calendar isn't assigned to any employees and you haven’t completed a pay run for it, you can remove it.

  1. From Settings, select Pay Day Settings.

  2. On the relevant calendar, select Manage Frequency and Remove Frequency.

  3. When prompted, select Yes.

Image

 

CAUTION:

If the button on the pay calendar only says Edit Pay Days, you have completed a pay run using this pay frequency. You can only delete the calendar after payroll year-end.

 

The workaround is to move it to the last period of the current tax year. This prevents the Pay runs not completed warning message and closes the reporting period.

  1. From Settings, open Pay Day Settings, then View Pay Calendar.
  2. Select the last period of the current tax year.
  3. Select the Make this the current Pay Run check box, then select Save.

You can't skip over the last period of the tax year. You'll need to process the final pay run and complete your year end before you can remove the frequency.

 

 












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Solution Properties

Solution ID
222001000101760
Last Modified Date
Tue Aug 25 09:50:37 UTC 2026
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