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Import employees using an FPS file

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How to import employees into Sage Payroll using an FPS file.


If you have used another payroll software to pay your employees, it's likely you'll have submitted a Full Payment Submission (FPS) to HMRC each time you paid them.

The FPS includes a record of your employee details. This information can be imported into Sage Payroll to automatically create your employee records. If you have lots of employees, importing them can save you lots of time.

When importing employees from an FPS file, you should use the most recent file you have for the employees you want to import. This is to ensure your employee information is as up-to-date as possible.

You'll also need the following information:

  • Your company's auto-enrolment staging date

  • Your pension scheme information

  • Your employee's auto-enrolment status information

 NOTE: The FPS file needs to be in a .xml format and must be no bigger than 25MB. 

Check and update your employee information

The final stage of the FPS import process is to review the imported employees and add any information not included in the import.

 CAUTION: You must update your imported employees with a start date and information from the sections below before processing a pay run.

To help you do this, we've created a checklist that links you to the relevant area of Sage Payroll.