Employee with no national insurance (NI) number

Summary

How to process NEST pension contributions for an employee with no national insurance (NI) number in Sage Payroll.

Description

Employees get tax relief on their pension contributions. This can be one of two arrangements – net pay or relief at source. NEST pensions use a relief at source pay arrangement. This means Nest contributions are always deducted after tax.

Exception:

If you have a UK worker without an NI number, Nest states you must deduct contributions before tax.

This article explains how to achieve this.

Resolution

Before you process the pay run with the employee, you must set up a new group for your NEST pension scheme. Once you do receive an NI number for the employee, enter this into their employee record. From that point, process pension contributions as normal, which is after tax. Inform NEST of the circumstances.

Firstly, add a pension group to deduct before tax >

Go to the Pensions tab.
Select Edit Pension.
Select Add Group. Complete the details. Use the same details as your original NEST pension group.
Select Deduct before tax check box.
Select Default Plan check box.
Select Save.

Next, process contributions to deduct before tax >

Go to the Pay Runs tab.
Select Process Pay Run.
From the Pay Details screen, Select the relevant employee.
NOTE: The employee is enroled into the new (before tax) scheme.
Enter the payment details.
Select Next.
NOTE: Payroll will remember which scheme the employee belongs to.
Select the Pensions tab, then select Edit Pension.
Select View / Edit on the original pension group,
Select the Default Plan check box.
Select Save.

Now you can run your payroll as usual. The employee without the NI number has pension deductions before tax. Your other employee's deductions are after tax.

Points to note

To correct an already processed pay run, you can delete the incorrect payment. Replace it with the new one, entering the correct amounts. For help with the correction, read our article Correcting mistakes.

Once you receive an NI number for the employee, you add it to the employee record.

Read our article Edit employee record (opens in new tab).

Employee with no national insurance (NI) number - NEST pensions

Summary

Description

Exception:

Resolution

Next, process contributions to deduct before tax >

Points to note

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