Summary
Description
Once you've set up your bank accounts, you can start recording your payments and expenses. You can also use Purchase Automation to create purchase invoices from uploaded documents or image files.
Resolution
Payments can be:
- Payments to a supplier to pay a purchase invoice you've entered in Sage Accounting
- Payments to suppliers where you haven't recorded an invoice in Sage Accounting
- One-off purchases where you don't want to create a supplier record
- Other payments or expenses where you want a record of the money paid out
To record a payment, go to Banking, select New then Purchase/Payment.
You can also record a payment through a connected Bank Feed.
Read our article Process bank transactions from bank feeds or an imported file.
Pay a supplier invoice
- From Banking, select New. Select Purchase/Payment.
- Select the Supplier Payment tab.
- Select the supplier you want to pay.
- Choose the bank account to make the payment from and enter the details such as Method, Date and Reference. Including a reference is useful as it helps you to trace the payment later.
- There are two ways you can record the amount to pay:
- Select the supplier invoices you want to pay from the bottom section of the page. The Amount Paid is automatically calculated for you
- Enter the amount you want to pay in the Amount Paid box and then select the invoices to mark as paid
Amount paid may not exactly match the total value. In this instance, the system pays the amount left over from the last invoice selected.- Select
to edit the amount paid for each invoice.
Record a payment or expense
Here you're recording a payment you've made that's not connected to a supplier invoice. This could be for expenses such as fuel or petty cash purchases.
NOTE: Other payments cannot get allocated to a purchase invoice at a later date.
Here you choose the Ledger Account to categorise the payment. For example, if the payment is for fuel, then you might choose the 7300 Vehicle Fuel ledger account.
It may be a payment for several different items. Break the payment down and categorise it across multiple ledger accounts. Makeake sure the total of all the lines matches the Amount Paid. The payment still appears as a single record in your bank account.
For example: You purchased stationery and refreshments at the same store. Use separate ledger accounts.
- Select the Other Payment tab.
- Select the bank account to make the payment from and enter the details such as Date and Reference. Include a reference is useful as it helps you to trace the payment later.
- Enter the Amount Paid.
- Select the Ledger Account to categorise the payment and enter the values. Don't forget to choose the correct VAT rate. If there's no VAT, select No VAT from the drop-down.
- Make sure the Totals match the Amount Paid and select Save.
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