Create a new customer receipt or supplier payment and use it to pay an outstanding invoice.
If we find any outstanding invoices that match the payment, we show a Match button on the right. We use the reference and amount to suggest these matches.
When we first receive the transactions, we'll run a search to find matches. You can search again at any time by selecting the find matching transactions button.
If we don't a find a matching invoice, or you want to pay a different one:
- Select Match in the middle of the transaction to see a list of all outstanding invoices. Use the Search to narrow down the list.
- Select the invoice or invoices you want to pay.
- We show the selected invoices in the bottom section. When the Left to match is zero, select Match from here.
Overpayments
After paying selected invoices, you can save leftover funds as a payment on account. Use for future invoice allocation:
- Select New Transaction.
- Choose the Payment on Account tab.
- Enter the details and select Add.
- When the Left to match is zero, select Match.
Partial payments
To part pay an invoice:
- Enter the amount of the partial payment in the Payment field.
- When the Left to match is zero, select Match.
NOTE: Use this partial payment process for each of the transactions you need to match.
Sometimes a bank payment or receipt includes charges. Foreign currency conversion fees for example.
To include the bank fees or interest
- Select Make Adjustment.
- Enter the details for the bank charges and select Add.
- When the Left to match is zero, select Match.
This allows you to create a new refund and use it to pay off an outstanding credit note. Record the credit note before matching in Sage Accounting.
- For Money in, match to a purchase credit note
- For Money out, match to a sales credit note
Transfer between bank accounts
Use this when transferring money between bank accounts. This creates a transaction in both bank accounts. When both bank accounts use Bank feeds, you only need to match the transfer in one feed to record it in both accounts automatically.
- Select Transfer.
- Choose the bank account to Transfer to or Transfer from.
- Select the green Transfer button.
Delete transactions
If you have transactions you don't want, you can delete them. For example, you have bank transfers or transactions you've already imported or processed.
- Go to Banking.
- Select Transactions on the relevant Bank Account.
- Locate the relevant transaction you want to delete.
- Tick the checkbox to the left of the transaction or transactions.
- Scroll to the top of the page and select the Delete icon.