Reintroduction of the Coronavirus Statutory Sick Pay Rebate scheme

Work out your claim period

You can claim for multiple pay periods and employees at the same time. If you're making multiple claims, these claim periods can overlap.

To complete your claim you'll need the start and end dates of your claim period:

• The start date of your claim is the start date of the earliest pay period you’re claiming for - If the pay period started before 21 December, you’ll need to use 21 December as the start date.
• The end date of the most recent pay period you’re claiming for - You can only claim for SSP paid in arrears so this must be dated on or before the date you make your claim.

What you'll need

To process your claim, you need the following information.

Records you need to keep

You must keep certain records of all the SSP that you want to reclaim from HMRC for at least three years. You also need to print or save your state aid declaration from your claim summary and keep this until 31 December 2024. Find out more >

NOTE: HMRC may need to see these records if there's a dispute over the payment of HMRC.

The COVID-19 SSP Reclaim Details report

The COVID-19 SSP Reclaim Details report picks up any COVID-19 SSP payments that you've made to your employees using the steps in Coronavirus (COVID-19) and SSP guide.

You can then use the report to gather the information that you need to make your COVID-19 SSP claim to HMRC.

CAUTION: If you used the manual SSP option to process any COVID-19 related SSP, the report won't include the manual SSP value. In this case, you need to manually include these dates and payments made to employees when making your claim on HMRC's portal. You must ensure that you don't reclaim anything over the maximum of 14 days.

Download and install the report

1. To download the report, click the link below and follow the steps:
• COVID19SSP report
2. If prompted to save the file, make a note of the file name, Covid19SSP.report.
   
   

   TIP: Depending on your web browser, the file may automatically download to your Downloads folder. In most browsers, you can view your downloads by pressing Ctrl+J on your keyboard.

3. Browse to where you want to save it, for example, the Windows desktop.
4. Click Save.
5. Locate and right-click the saved report file, then click Copy.
6. In Sage 50 Payroll, click Help, then About and click Program Details.
7. Click the path to the Reports directory.
8. Double-click ABSENCE, then click Edit, then Paste.
   
   

   TIP: If the Edit option doesn't appear, press the left Alt key on your keyboard.

9. Close the window.

Run the COVID-19 SSP Reclaim Details report

1. From the Employee List, select the required employees.
2. Click Reports then click Absence.
3. Click COVID-19 SSP Reclaim Details then click Preview.
4. In Claim Period, enter the required date range.
5. In CV-19 SSP Pay Element, select the required pay element.
   
   

   TIP: This is the name of the pay element that you used to process and COVID-19 related SSP. For example, Coronavirus SSP.

6. Click OK.

The COVID-19 SSP Reclaim SSP Reclaim Report generates and displays the following information:

• The start and end date of the claim
• The number of employees in this claim
• The total amount for this claim
• Your PAYE reference
• You bank account number and sort code

You can use the information on this report to submit your claim on HMRC's portal >