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Job Retention Scheme Module: Select the dates to furlough your employees

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Summary

This article explains how to select the dates to furlough your employees in the Sage 50cloud Payroll Job Retention Scheme Module.

Description

The first task in the Job Retention Scheme Module is to select the phase of the Job Retention Scheme you're claiming for, select the pay frequency and set the furlough period. You can make multiple claims for an employee but you can't make a further claim for an employee if the dates overlap with a period that you've already claimed for. 

If you're making a claim and some of your employees were furloughed for different date ranges, for example some employees were 1 to 21 of the month and others were from 21 of the month onwards, you need to run the Job Retention Scheme Module for each date range separately then combine the values together before making the claim.

Resolution

Select the pay frequency of who you're furloughing and furlough dates

You need to create a separate claim for each pay frequency your employees are on.

  1. Click Company then click Job Retention Scheme.
  2. Next to step 1, click Do it now.
  3. From the Phase drop-down, select the phase of the JRS you are claiming for.
  4. From the drop-down, select the pay frequency of the employees to be furloughed.
  5. Enter the From and to furlough dates.
    • This must be between 1 July 2021 and 31 July 2021. If your employees are furloughed different dates, see the different dates section below.
  6. Enter the date the last pay period covered.
    • This is the last date of your pay period prior to the furlough period. For example, if you paid your employees on 25 April but were paying them up to 31 July, you enter 31/07/2021.
  7. Click Save.

You can now choose the employees you'd like to furlough.


All employees furloughed for same date range

If all employees were furloughed at the same time and are all on the same pay frequency, you only need to submit one claim for the date range.

For example, if all employees were furloughed for the full month of July, you enter the date range from 01/07/2021 to 31/07/2021 then select all of the employees in step two. This means that you only need to run the Job Retention Scheme Module once for July 2021.

Claim period for full month with employees furloughed for different dates

You can only select one pay frequency or date range at any one time. If you've had furloughed employees for the full month but the dates were different for your employees, you need to run the Job Retention Scheme Module for each date range separately then combine all the values together before making the claim.

EXAMPLE: You have 10 employees on your payroll, five of them were furloughed 1 to 21 of the month then returned to work. The other five were then furloughed 15 to the last day of the month:

  1. Run the full Job Retention Scheme Module process for the first five employees dated 1 of the month to 21 of the month then save.
  2. Run the full Job Retention Scheme Module process for the second group of employees dated 15 of the month to the last day of the month then save.
  3. Combine the total of the two processes then submit one claim on HMRC's portal with a date range of 1 of the month to the last day of the month.

Claim period overlaps two different calendar months

HMRC requires each claim be broken up per calendar month. This means if employees are furloughed continuously from July to August, you need to do one claim to the end of July and a separate claim for August.

 








Disclaimer: This article provides general rather than specific guidance to assist all of our customers. We always do our best to make sure that the information is correct but as it's general guidance, no guarantees can be made concerning its suitability for your particular needs. The information is valid at the time of publishing and is provided without any warranty of any kind, express or implied. You should take professional advice if you require specific guidance on your individual circumstances, for example to ensure that the results obtained from using our software comply with statutory or regulatory requirements. For Employers, PAYE, NIC and general tax enquiries you should call the HMRC helpline on 0300 200 3200 or visit their website at www.gov.uk In no event will we be liable to you for any direct, indirect, consequential or incidental loss or damage arising out of or in connection with your use of the information provided.




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