Edit a supplier payment on account (PA) transaction

What do you want to edit?

Is the field you want to edit a critical or non-critical field?

NOTE: Foreign currency transactions - The only critical field you can edit is the exchange rate. To amend any other critical field, delete then re-enter the transaction.

Critical fieldwiz_VAT_VCA_CRIT;wiz_VAT_VCA;null Non-critical fieldwiz_VAT_VCA_NONCRIT;wiz_VAT_VCA;null Backwiz_VAT;wiz_VAT_VCA;null

Has the payment on account been VAT reconciled?

To check, click Transactions then identify the required transaction and check the VAT column.

• R = Reconciled
• N = Not reconciled
• - = Does not require reconciliation

Yeswiz_VAT_VCA_CRIT_RECY;wiz_VAT_VCA_CRIT;null Nowiz_VAT_VCA_CRIT_RECN;wiz_VAT_VCA_CRIT;null Backwiz_VAT_VCA;wiz_VAT_VCA_CRIT;null Restartwiz_VAT;wiz_VAT_VCA_CRIT;null

Reverse the payment on account

You must reverse the payment on account with a supplier refund, then post a new corrected payment on account as required.

Reverse the payment on account with a supplier refund

1. Click Suppliers then click Refund and complete the Supplier Refund window as follows:

   Bank A/C Ref	Choose the required bank.
   Payee	Choose the required supplier.
   Tax Code	VAT Cash Accounting only - Enter the same tax code as the original payment on account.
   Date	Enter the date of the refund.
   Exchange Rate	Foreign trader only - Enter the same Exchange Rate as the original payment on account.
   Amount	Enter the amount you are refunding.

2. Click Save then click Close.

Points to consider

• Allocate the refund - Once you post the supplier refund this can be treated as an outstanding invoice. You can either post a supplier payment against it or allocate it to a supplier credit.
• Bank reconciliation - Once you post the supplier refund, if required, you may also need to bank reconcile it. The net effect of the refund and original transaction in the bank reconciliation is 0.
• VAT reconciliation - As the payment on account has been VAT reconciled, when you reverse it the new supplier refund (PR) appears on the next VAT Return as a transaction from a previous period. You must include this transaction in the VAT Return.

Backwiz_VAT_VCA_CRIT;wiz_VAT_VCA_CRIT_RECY;null Restartwiz_VAT;wiz_VAT_VCA_CRIT_RECY;null

Edit a payment on account

1. Click Transactions then click the required transaction and click Edit. 
   
   To amend some fields, in Item Line Details you must click Edit.
   
   
2. Make the required changes, click Close and click Yes.

Backwiz_VAT_VCA_CRIT;wiz_VAT_VCA_CRIT_RECN;null Restartwiz_VAT;wiz_VAT_VCA_CRIT_RECN;null

Edit a payment on account

1. Click Transactions then click the required transaction and click Edit. 
   
   To amend some fields, in Item Line Details you must click Edit.
   
   
2. Make the required changes, click Close and click Yes.

Backwiz_VAT_VCA;wiz_VAT_VCA_NONCRIT;null Restartwiz_VAT;wiz_VAT_VCA_NONCRIT;null

Edit a payment on account

NOTE: Foreign currency transactions - You can only edit non-critical fields and the exchange rate on foreign transactions. To amend other critical fields, delete then re-enter the transaction.

1. Click Transactions then click the required transaction and click Edit. 
   
   To amend some fields, in Item Line Details you must click Edit.
   
   
2. Make the required changes, click Close and click Yes.