Full payment submission (FPS)

Summary

Learn the basics of the full payment submission (FPS) in Sage 50 Payroll.

The FPS is the submission you must make to HMRC each time you pay your employees. It contains:

Starter and leaver information
Employee information such as name, gender, National Insurance (NI) number and tax code
Employee payment and deduction information
Tax, NI and student loan contributions
Year to date information

Before you can send the first FPS in a new company, you need to enter your e-Submission settings.

Once you've processed your payroll, you're ready to submit your FPS on or before the date that you pay your employees.

NOTE: If you submit the FPS late, you must enter the reason before you continue. Find out more about what date to use when processing under Real Time Information (RTI).

Before you submit the FPS, complete the following steps:

Add a new employee using the Employee Wizard to add any new starters that have joined your company since the last FPS
Change an employee's status to on hold if you aren't paying them in this period
Process your payroll and update the pay period as usual
Mark any employees as a leaver. You can use our Process a leaver article to do this

Now you've completed the steps above, you're ready to submit the FPS. Follow the steps in the article to submit the FPS to HMRC successfully.

If you've submitted incorrect information to HMRC, you can Submit a full payment submission adjustment after you've made your corrections.

View and reconcile the figures that you send HMRC in your FPS and employer payment summary (EPS) each period.

You can reconcile your HMRC values using the FPS viewer and reconciliation reports, so you can be confident about what you submit each period.