How to post a credit note from a supplier

1. On the navigation bar, click Suppliers then Batch credit.
2. Complete the Batch Supplier Credit window as required.

 NOTE: Some of the features are only available in Sage 50 Accounts Professional. If you want to upgrade, leave your details and we'll be in touch. 

A/C	Enter the account code of the supplier, or press the F4 function key, select the required supplier, and click OK. Create a new Supplier Record from the Suppliers window, click New then complete the Supplier Record as required.
Attach	Click the '+' symbol to add an attachment to the batch credit.
Date	The current program date appears by default. You can enter a new date or select a date from the calendar. For example, the date you returned the goods.  TIP: To enter multiple credits with the same date, change your program date in Settings to this date.
Due On	You can enter a new date or select a date from the calendar.
Credit No	If required, enter a reference that will help you to trace the credit. This is the reference that appears on your reports.
Ex.Ref	If required, enter an additional reference.
N/C	Enter the nominal code that you want to update with the net value of the credit. The supplier's default nominal code automatically appears. You can change the code or press F4, from the drop-down list choose the required code, then click OK. To create a new Nominal Record, from the Nominal Ledger window, click New then complete the Nominal Record as required.
Dept or Department	Not available in Sage 50 Accounts Essentials  The supplier's default department automatically appears, you can change this if required.
Fund	Not available in Sage 50 Accounts Essentials If you've activated the Charity option, you can allocate the credit to a specific fund.
Project Ref	Sage 50 Accounts Professional only Enter the project the credit relates to.
Cost Code	Sage 50 Accounts Professional only If you've entered a Project Ref, you must enter the Cost Code to which the credit relates. For example, Labour.
Details	You can enter up to sixty characters of text to identify the credit.
Net	Enter the net amount of the credit up to 99,999,999. Alternatively, you can enter the gross amount. Enter the required tax code then press F9 or click Calc.Net. Sage 50 Accounts splits the value, placing the net amount here and the VAT amount in the VAT box. The VAT calculates using the tax code in the T/C box. To access the currency calculator from this box, press F5.
T/C	The default tax code for this supplier appears automatically. You can change this if required.
VAT	This is the amount of VAT calculated, by applying the tax code entered, T/C, to the net amount in the Net box. If required, you can amend this.

• To enter another item, press the TAB key to move to a new line and repeat from step 2
• To copy the information from the previous line, press F6 
• To copy the information from the box above and increment it by one, press Shift and F6

3. Check your batch totals against those on the Batch Supplier Credit window.
4. To post your entries, click Save then Close.

 TIP: You can allocate a credit note with an invoice or with a refund.

Watch the video

 TIP: This video is part of the free Sage University course Batch Invoices and Credits. To sign up for the full course, or see other free Sage University training courses.